AREG system to be replaced by OpenTrack

The BMAF is moving its membership management and competition entries over the next few months from AREG to a new system called OpenTrack. This will be used by the members of all BMAF area clubs for management of their member data.

The system will include:

• An online membership system for BMAF area clubs and registration system for open/overseas competitors
• A competition entry system for both BMAF national and area club events
• A payment mechanism for members subscribing to printed copies of a magazine
• A mechanism for automated email communications with members/competitors
• A database of records and rankings, including tracking of records ratification
• An online help facility and user guide for the software covering the functionality and its usage by each type of user

Not all the above functionality will be introduced immediately. The timetable for changeover is:

07 Dec 2015 – 01 January 2016:

OpenTrack accessible to BMAF members and open competitors: – to review their member data in parallel with AREG – to update their member data in parallel with AREG (from 15^th December only) – to read online copies of Masters Athletics magazine (Members only) – to subscribe to printed copy of Masters Athletics magazine

AREG continues to be used for all its existing purposes but any member data updates will be transferred to OpenTrack on behalf of the members

02 – 03 January 2016

AREG unavailable whilst final changes to AREG data and current competition entries are loaded into OpenTrack

04 January 2016 onwards:

OpenTrack to be used for all existing functions of AREG but new functions will be progressively introduced during 2016 for the benefit of members, membership secretaries and competition organisers

Membership queries should continue to go to the BMAF area club membership secretaries (MMAC irenenn@aol.com).  Other assistance will be provided by the BMAF support team Peter Kennedy/Alex Rowe via the email address memsec@bmaf.org.uk

When you wish to use OpenTrack go to the BMAF website http://www.bmaf.org.uk MEMBER LOGIN and follow instructions shown there. We recommend that you try out the access to OpenTrack, when it is available so that you can see how simple the access is, and review the accuracy of your data which has been provided by all the membership secretaries.

For details see attached document OpenTrack startup

More information, relating to the use by MMAC members, will be provided as and when it becomes available.

Reminder that there are now two options for receiving your British Masters magazine, see attachment here Masters Athletics Magazine for details.