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Constitution

1. Name

The name of the Club shall be the MIDLAND MASTERS ATHLETIC CLUB

A printable PDF version of this document can be downloaded here… MMAC Constitution

2. Objects

The objects of the Club shall be: -

a) To promote and organise athletics for women and men in accordance with BMAF Rules and b) To raise money by any legal means and hold funds in furtherance of a) above.

3. Membership

a) Application for membership shall be made on the Club Membership Form to the Membership Secretary.

b) Each member shall pay a subscription decided at the Annual General Meeting (AGM).

c) The membership year shall be from 1st January to 31st December in the same year.

d) Subscriptions shall become due and payable on the 1st January in each year. Should an application for membership be received on or after the 1st October the subscription paid will be valid until the 31st December the following year.

e) Subscriptions must be paid for the current year before a member can compete for the Club or in a Club event.

f) The Committee shall have the power to expel any member whose subscriptions is three months in arrears, provided that notification of such arrears is given by publication of his/her membership number in an arrears list in the Club Newsletter sent to the last address of which the member had advised the Membership secretary in writing.

4. Financial

The financial year shall be from the 1st January to the 31st December

5. Officers

The Officers of the Club shall be the: -

a)     President

b)     Chairman

c)      Vice-Chairman

d)     Honorary Secretary

e)     Honorary Treasurer

6. Management

a) The Management of the Club shall be vested in a Committee elected at the AGM and consisting of the following: -

i.          Officers

ii.          Membership Secretary

iii.          Track & Field Secretary

iv.          Assistant Track & Field Secretary

v.          Road & Cross Country Secretary

vi.          Assistant Road & Cross Country Secretary

vii.          Officials Secretary

viii.          Delegates to the Midland Counties AA to the number specified by that Association

ix.          Delegates to the England Athletics Masters Association to the number specified by that  Association

x.          One delegate to England Athletics

xi.          One delegate to the British Masters Athletic Federation

xii.          President-elect who may hold another post on the Committee.

xiii.          Race Walking Secretary

xiv.          Media Manager

b) The Committee shall have the power to co-opt other members who shall have no voting rights on the Committee.

c) The Committee shall meet at least four times a year.

d) A quorum of the Committee shall be seven members including at least one Officer.

e) Decisions of the Committee shall be taken by simple majority vote; the Chairman shall have the casting vote in the case of a tie.

7. Life Vice Presidents

a) Persons who have rendered outstanding service to the Club may be elected Honorary Life Vice President in recognition of their service.

b) The number of concurrent Life Vice Presidents shall be limited to ten.

8. Annual General Meeting

a) An AGM shall be held within four months of the end of the financial year at such time and place as the Committee may decide and the following business will be undertaken if required: -

i.          Presentation and adoption of the Chairman’s Annual Report.

ii.          Presentation and adoption of the Accounts.

iii.          Election of Officers

iv.          Election of Life Vice Presidents.

v.          Discussion of motions received by the Secretary.

vi.          Appointment of Auditors.

b) At least one month’s notice of the AGM shall be given by publication in the Club Newsletter or by any other written notice sent to all members (including the use of electronic communication to members who have signified acceptance of specified means of electronic communication as being an acceptable alternative to paper correspondence).

c) Motions to be discussed at the AGM must be sent in writing to the Secretary to arrive at least two weeks before the meeting. Motions shall not be amended except to improve clarity or to correct grammatical or typographical errors before the motion is put to the AGM.

d) The presence of 10 members at the AGM shall constitute a quorum.

e) Decisions at the AGM shall be taken by simple majority vote of those members present except in the case of a motion to amend the Constitution when a majority of two thirds of those present and voting shall be required.

f) The AGM shall be chaired by the Chairman, apart from during the election of the Chairman when the incumbent is standing for re-election, the President shall assume the Chair.

g) The Chairman shall have the casting vote in the event of a tie.

9. Amendment of Constitution

a) The Committee may by two thirds majority at a quorate meeting propose amendment of the Constitution. Changes may only be made at an AGM or at an Extraordinary General Meeting (EGM) called for the purpose.

b) Alternatively, 10 ordinary paid-up members may propose amendments to the Constitution.

c) The conditions of calling an EGM and voting thereat are laid down in Clause 10.

10. Extraordinary General Meeting

a) An EGM may be called by a decision of two thirds majority at a quorate meeting of the Committee or by a petition signed by 10 ordinary paid-up members stating the reason for calling such a meeting.

b) One month’s notice of the meeting shall be given and the meeting shall be held within two weeks of its being properly called.

c) No business other than that for which the EGM was called shall be discussed.

d) A quorum for an EGM shall be 30 members.

e) Voting procedures shall be the same as at the AGM.

11. Disciplinary Procedure

a) If it shall appear to the Club Committee that any irregularity or breach of its Constitution or other matter of concern to it shall have occurred, it shall, at its discretion appoint an individual (who may or may not be a Club member) or a Committee, which shall include at least on Officer, to investigate with such terms of reference as the Club Committee sees fit.

b) If it shall appear to the Club Committee that there is evidence that any person is in breach of its Constitution or if it shall appear to the Club Committee that the continued membership by any person is detrimental to the Club, the Secretary shall write to the person concerned setting out the alleged breach and invite that person to comment thereon in writing by a specific date which unless the Club Committee directs otherwise, shall not be less than 14 days after the letter was sent.

c) The Club Committee shall then follow the procedures laid down by the relevant governing body.

12. Dissolution

a) The Club Committee may, by two thirds majority at a quorate meeting, decide to dissolve the Club. They must then call an EGM to consider the motion for dissolution.

b) Alternatively, 10 ordinary paid-up members may petition the Secretary in writing to call an EGM to consider a motion for dissolution.

c) Upon dissolution, any funds remaining or non-monetary assets remaining after all debts have been met will be donated to the British Masters Athletic Federation.

13. Other Matters

Any matter not covered by the Constitution shall be decided by the Committee whose decision shall be final.

The Constitution was originally agreed upon at the Annual General Meeting held in November 1993.

The Constitution was amended; updated and agreed upon at the Annual General Meeting held on the 17th April 2011

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